How to Manage Hired Trucks
Last Updated: August 2026
Hired trucks (market vehicles) expand capacity—but without trip discipline, margins vanish in advance payments and missing POD. Manage each hire like a mini project.
Summary
Treat every hired truck trip with clear freight-in, hire-out, advances, POD, and settlement—on one trip record.
Core controls
- Trip booking with party rate and hire rate
- Vehicle and owner/driver contacts
- Advance paid and balance payable
- LR/bilty and e-way context
- POD before final settlement
Margin formula
Broker/hire margin ≈ Party freight − Hire payout − Direct trip costs you bear
Common failure modes
- Advance paid, POD never collected
- Party billed late while hire already paid
- No written hire rate—only phone memory
Related product: Freight broker software
Frequently asked questions
Should hired trucks use the same LR process? Yes—documentation still needs a trail even when the truck is not yours.
Own fleet vs hired—how to choose? See our own fleet vs market vehicle guide.